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Why Do You Need An eCommerce Accountant For Dropshipping?

There are a few differences between representing drop-ship orders and recurring orders.

Drop-ship orders are billed.

Drop-ship orders, like regular orders, necessitate the acquisition of a purchase billing.

The primary distinction between drop-ship POs and routine POs is that a drop-ship PO does not bring any products into stock, so the value of your stock property is unaffected.

Small Codes

Products on drop-ship orders are assigned a small purchase code because no products are in stock, even if they are stock tracked (5xxx). Generally, a stock order would have a small code (1xxx).

The purchase code on the PO line will be specified on the item unless the provider has a small code set.

When a purchase billing order is received rather than a drop-ship order, the net worth of the products is directly added to the relevant purchases' small code, representing the cost of products offered.

Drop-Shipping Orders Are Invoiced

Drop-shipped sales orders must be invoiced for all accounting procedures to be completed. The accounts will include a sales billing (SI) journal, which will tape-record the profits and tax side of the sale.

There will be no cost of items offered in the journal because you did not bring the inventory, which is normally associated with delivered items out of note.

Rather, the cost of the items offered is represented when the purchase billing is received.

Keeping Track of Sales Order Expenses

Unless products have been designated or fulfilled from a storage facility, where the true FIFO worth of stock is used, the Expenses tab on a sales order displays costs from the expense catalogue chosen for that order.

When you create a drop-ship PO for a sale, the cost of the PO is hidden until it is invoiced as an expense for the sale.

Earnings and Expense Dates

Earnings and expenses will be posted to accounts on the tax dates of the sales and purchase billings, respectively. Consider this when reporting on the success of your drop-shipped sales.

This includes your drop-shipping service.

If you drop-ship through AliExpress or a similar platform, you are most likely using Shopify or a similar platform.

If you use eCommerce accounting software, your eCommerce platform transactions will be immediately reflected in your accounts. Dropshipping transactions are included.

Accounting for VAT on your drop-shipping products can be difficult, especially if you provide your services on a global scale.

We recommend that all eCommerce business owners consult with an expert in each market they intend to offer to avoid unpleasant surprises down the road.

Be foresighted and examine your responsibilities before beginning to offer in a country; this will save you headaches when modifying the accounts later.

If you have already started offering but have not applied for VAT assistance, please contact an accountant for dropshipping so we can review your impressive commitments.

History of Orders

We strongly advise you to open a dedicated savings account if you did not do so when you first started your eCommerce business.

Keep your transactions visible and easily linked to your accounts. If you're currently in over your head, seek the assistance of expert eCommerce accounting professionals, such as ourselves, to help you properly represent your deals and get your accounts back on track.

Stock Accountancy

Dropshipping accounting services to your inventory, but do not represent it! It has no place in your books because your eCommerce company does not own the stock at any point during the cycle.

Make Drop-Shipping Profitable For You

You can do numerous things in addition to our drop-shipping accounting services to do drop-shipping work for you.

  • Purchase samples from your suppliers regularly to avoid the risk of offering low-quality products.

  • You should invest in SEO for your website or item listings if you sell on Amazon or another similar platform.

  • Create a clear shipping schedule and communicate any potential delays.

  • Follow up with your clients and offer them discounts on future functions to increase commitment and turn one-time customers into repeat customers.

Dropshipping Necessitates Accounting Services

Dropshipping is a business that necessitates the services of a bookkeeper and accountant. What is the distinction between bookkeeping and accounting?

Bookkeeping is a subset of accounting that involves the routine recording and organisation of financial transactions. An accountant typically reviews the bookkeeper's books to provide financial advice.


Dropshipping is an excellent way to get your business off to a good start. If you follow these guidelines, you can do your dropshipping bookkeeping. As your company expands, you should think about hiring an accountant. Depending on your needs, an accountant can assist you with complex taxes, digital ecosystems, and business growth.

If you're looking for eCommerce accounting software, check out The ECommerce Accountant. We are a group of online retailers' influencers and business consultants. If you need an accountant for dropshipping, contact us right away!

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