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4 Compelling Signs That You Need Shopify and Quickbooks Integration

After launching your business, there will come a time when you just can’t keep up with all the customer orders you’re getting on your Shopify account. Don’t be alarmed—that’s actually a good sign that your business is growing and gaining more customers. However, as great as that might sound, you can’t keep playing catch up all the time!

You need to simplify your processes and make them more efficient. The best way to do that is to use intuitive accounting software like Quickbooks to streamline your Shopify bookkeeping efforts. Yes—you read that right; Quickbooks can be integrated with your eCommerce platform.

Here are some telltale signs that your business is ready for the next level—Shopify and Quickbooks integration.

1. You go from selling products to overselling

When inventory starts flying off your shelves, there will come a time when you just can’t keep up no matter how many orders you’ve fulfilled. You have to update your inventory every time you make a sale. Soon, you only get to update every few hours. Eventually, inventory updates only happen at the end of the day! This puts you at risk for overselling.

There’s nothing worse than having to talk to a customer and explain why you can’t ship the item because it’s no longer in stock. Customers expect your shop to have enough inventory to accommodate their orders. The moment you fail to do that, you may lose that customer forever.

2. You spend too much time on manual data entry

Quickbooks is a cutting-edge accounting software used by thousands of businesses and a perfect partner for your Shopify bookkeeping efforts. But for the software to work, you need to manually enter all the transactions from Shopify.

Without realising it, you and your staff spend hours upon hours every day entering online order invoices into Quickbooks. While necessary, doing that is quite impractical and is prone to human error.

Manual data entry between those two systems is a tedious process that eats up an excessive amount of time and money. This is where automation comes in to completely eliminate manual data entry in your business.

3. You start to ship orders late, or you send the wrong item

Every business owner knows how important it is to track and input transaction IDs and shipping details accurately. One you or your staff makes a mistake due to manual entry, that item may be sent to the wrong address, or it may never reach your customer’s hands.

Since you spend too much time checking and double-checking every manual entry, orders will start to pile up and create a bottleneck in your fulfilment process. These mistakes and inefficiencies can actually cost your business money and your customers’ favour.

4. You start to identify the wrong problems and try to cut corners on everything

Since you’re neck-deep in fulfilling orders, data entry, and updating your inventory, you start cutting corners on some of your processes. You don’t update your website anymore. Your product descriptions are haphazardly written and become misleading. You begin to bypass some of the QC checks you usually do on your products.

It may even cross your mind to start switching to a different accounting software, thinking it may make things go smoothly. Once you start doing these things, it can all just go downhill from there—all because you haven’t tried to automate some of your processes through Quickbooks integration!


When you start to experience rapid growth, that’s actually the perfect opportunity to make some significant changes in how you do business to make it more efficient. Your eCommerce platform can become an all-in-one tool for your business by integrating it with Quickbooks. By leveraging the compatibility between those two systems, you can go about fulfilling orders without a hassle.

Whenever you need a better bookkeeping system integrated with your online store, you can ask for help from the ECommerce Accountant! Our group of business advisors help online entrepreneurs succeed through our eCommerce accounting services. If you want to minimise your tax and increase your profit, book a free strategy session with one of our advisors today!

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